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Configuring Letter Merge Fields

Within certain Merge Fields, Greater Giving Online allows you to further configure the Field. This is most commonly done for list types, where there may be multiple items that meet the Merge Field specifications, and you wish to specify how they appear. These Configurations are all accessed while drafting a Letter or Email. Below we will list the Configurations available and some options for them.

{DonorItems} Configurations:

Donor Items have additional options being Sentences or Bullet List, Collated (if multiple donations of the same Item apply), and Include Only Un-Thanked Items. {DonorItems} specific Merge Fields are as follows:

Item Name = {DonorItemsName}
The name of the Item.

Item Value = {DonorItemsDonatedValue}
The fair market Value of the Item.

Item Cost = {DonorItemsCost}
The Item's Cost (to procure, typically).

Item Date Received = {DonorItemsDateReceived}
The date you received the Item.

Item Purchaser = {DonorItemsPurchasers}
The names of the person or people that purchased the Package that this Item was a part of.

Item Description = {DonorItemsDescription}
The Item’s description, possibly with HTML formatting.

Item Description Stripped = {DonorItemsDescriptionStripped}
The Item’s description, stripped of HTML formatting.

Item Restrictions = {DonorItemsRestriction}
The Item’s restrictions, possibly with HTML formatting.

Item Restrictions Stripped = {DonorItemsRestrictionStripped}
The Item’s restrictions, stripped of HTML formatting.

{AllPurchasedPackages} Configurations:

All Purchased Packages is similar to {DonorItems} in that there are additional options for Sentence or Bullet List, Collated (if multiple of the same package was purchased), and Include Only Un-Thanked Sales. {AllPurchasedPackages} specific Merge Fields are as follows:

Package Name = {PurchasedPackageName}
The Package’s name.

Package Number = {PurchasedPackageNumber}
The Package’s number.

Package Value = {PurchasedPackagePurchasedValue}
The fair market Value of the Package.

Package Type = {PurchasedPackageTypeName}
The Type of Package (Auction, Donation, Sponsorship, Admission).

Sale Price = {PurchasedPackagePrice}
The Sale Price of the Package.

Tax Charged = {PurchasedPackageTax}
The Tax that was charged for the Package (if applicable).

Convenience Fee = {PurchasedPackageConvFee}
The Package's convenience fee (if any).

Sale Total = {PurchasedPackageTotal}
The Package's Sale total.

Quantity = {PurchasedPackageQuantity}
The Package's total number purchased.

Paid = {PurchasedPackagePaid} 
The amount the Supporter paid.

Tax Deductible Amount = {PurchasedPackageTaxDeductibleAmount}
Package’s sale price minus the package’s value. If the package's value is greater than the package's sale price, the tax deductible amount appears as $0. If the package's value is not known, the tax deductible amount appears as "Tax deductible amount not yet determined."
Tax laws vary from state to state, so we recommend consulting a tax advisor for specific advice regarding tax deductions.

Description = {PurchasedPackageDescription}
The Package’s description, possibly with HTML formatting.

Restrictions = {PurchasedPackageRestriction}
The Package’s restrictions, possibly with HTML formatting.

Description Stripped = {PurchasedPackageDescriptionStripped}
The Package’s description, stripped of HTML formatting.

Restrictions Stripped = {PurchasedPackageRestrictionStripped}
The Package’s restrictions, stripped of HTML formatting.

{StaffItemsList} Configurations:

Staff Items List is a configurable field specifically directed towards informing your Staff of all the Items they successfully solicited. You have additional options for Sentences or Bullet List, Collating (if multiple of the same Item was solicited), and Include Only Un-Thanked Items. {StaffItemsList} specific Merge Fields are as follows:

Item Name = {StaffItemsName}
The name of the Item.

Item Value = {StaffItemsSolicitedValue}
The fair market Value of the Item.

Item Date Received = {StaffItemsDateReceived}
The date you received the Item.

Item Description = {StaffItemsDescription}
The Item’s description, possibly with HTML formatting.

Item Restriction = {StaffItemsRestriction}
The Item’s restrictions, possibly with HTML formatting.

Item Description Stripped = {StaffItemsDescriptionStripped}
The Item’s description, stripped of HTML formatting.

Item Restriction Stripped = {StaffItemsRestrictionStripped}
The Item’s restrictions, stripped of HTML formatting.


{Payments} Configurations:

The Payments Configuration is very simple and straightforward. You have the options to list the Payments as a Sentence, or as a Bullet List. Within {Payments} there are only two specific Merge Fields:

Payment Amount = {PaymentAmount}
The Payment amount.

Payment Date = {PaymentDate}
 The date of Payment.

{InformalSalutation} Configurations:

Note that these Merge Fields do not contain any additional Merge Field choices, but instead determine how these Merge Fields appear when used. Your only options here are Sentences or Bulleted List.

 


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