Online Bidding: Setting Up a Fire Sale (Post-Auction Sale)

A Fire Sale or Post-Event Sale can be a great way to sell any last minute or unsold Packages from your main auction event. The basic structure of a Fire Sale is to move unsold Auction Packages into a new Section and to inform your guests that additional Packages are available. We will cover those steps below.

Create a new Section for the unsold Packages:

  1. From the Project Home, click the Project Settings link under the Project Tasks header.
  2. Click on the Item & Package Sections tab.
  3. Click the Add button to add a new section.
    • Enter a Name for your Section. Guests will not be able to see this
    • Change the Online Bidding Type to "Sell Online".
    • Change the Bidding Open Date & Time to when you would like the post-auction to begin.
    • Change the Bidding Close Date & Time to the exact time you would like your post-auction to end.
  1. Click Save to finalize your new Section.


Move the Packages to the new Section:

  1. Go to View/Edit Packages and search for packages that didn’t sell at the event.
    • Click the Saved Search drop-down menu and select Unsold Packages.
    • Alternatively, click Show Advanced Search, check the box for Included in Online Bidding and double-click the box for Have been Sold so that a red X appears. Then click the Search
  2. Click More in the toolbar, and select Assign Sections.
  3. Select your newly created Section in the drop down.
  4. Check the box for Overwrite Previous Sections.
  5. Check the box for Yes, Consider all X Packages.
  6. Click OK.

Tip: Multiple Sale Packages that have a Maximum Online Sale amount will remember the amount that was sold only if the Section closes. Packages moved from an open Section to another open Section will need to have the Maximum Online Sales field manually adjusted.

(Optional) Remove Sold Packages from Online Bidding:

Note: If you would like to remove sold Packages from Online Bidding, we recommend first exporting your Bidding History report from the Online Bidding Dashboard.

  1. From the Project Home, click the Project Settings link under the Project Tasks header.
  2. Click the Item & Package Sections tab.
  3. Click Edit next to the Section you wish to remove from Online Bidding.
  4. Change the Online Bidding Type to blank.
  5. Click Save to remove Packages from Online Bidding.

Let your Bidders know the auction has re-opened:

Follow our article on either Texting Bidders or Emailing Bidders to send your bidders a notification that the auction is still going.

Tip: An example of a text could be: "There are still some packages up for grabs. Click to here start the bidding [u]" 

Once the section closes, the high bids will be recorded as sales. These sales will then be added to the bidders' outstanding balances.

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